LetterAgent

Mail physical letters by just asking your AI assistant.

Status: LetterAgent is currently in private testing ahead of public launch. Everything on this page describes the service as it works today.

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How do I fax work documents from home?

You don't need a fax machine or a phone line. Photograph or scan the document into a PDF with your phone, then send it through an online fax service or your AI assistant: you get a quote, approve the exact price, pay once, and the fax goes to the recipient's fax number. HR departments, payroll offices, and insurers still publish fax numbers and accept faxed forms.

What do I need to fax from home?

Three things: a phone, the document, and the recipient's fax number. The document scanner built into most phones turns pages into a clean PDF: lay each page flat, use good light, and check that every page is legible before you send. A blurry scan becomes an unreadable fax, and nobody will call to tell you. For anything sensitive, confirm the fax number by phone first: a misdialed fax lands on a stranger's machine with no recall, so the number is the one part worth double-checking.

What does the workflow look like, step by step?

Scan every page into one PDF. Multi-page documents should be a single file, in order. Most phone scanners handle this automatically.
Confirm the fax number. Check the form, the HR portal, or the insurer's contact page. For sensitive documents, a quick call to verify beats a fax to the wrong number.
Add a cover sheet for anything formal. One page with your name, the recipient's name and department, the date, the page count, and a line about what the fax contains. It keeps your pages from getting separated from their context.
Send it through your online fax service or AI assistant. You get a per-fax quote with the page count verified, approve the exact total, and pay once.
Save the confirmation page. It records the time, the number dialed, and the page count: your proof the fax went through, and the thing HR asks for when they say they never got it.

Why do HR and payroll still ask for faxes?

Because their workflows were built around them. Benefits enrollment, direct-deposit forms, and employment verification often route to a fax number tied to a specific team, and the confirmation page gives both sides a timestamped record that an email attachment doesn't automatically provide. It is not nostalgia for old technology: it is an existing paper trail that nobody has had a reason to rebuild. Government offices work the same way: agencies like the IRS and Service Canada still publish fax numbers for specific forms, because the receiving teams are organized around them.

Which work documents get faxed most often?

Document	Who asks for it	Tip
Direct-deposit and tax withholding forms	Payroll	Send before the payroll cutoff, and keep the confirmation until the change shows up
Benefits enrollment	HR	Enrollment windows are short; a fax beats waiting on the mail
Insurance claim forms	Your insurer	The claim fax number is usually printed on the claim form itself
Doctor's notes for sick leave	Your manager or HR	Ask the clinic whether they can fax it directly; many do it routinely

How does this work with LetterAgent?

LetterAgent's fax option is currently in testing: you describe the document to your AI assistant, get a per-fax quote with the page count verified, and approve the exact total before anything is sent. Faxes go to US and Canadian fax numbers only, and there are no inbound faxes. Pricing is quoted up front, and you pay once through Stripe.

Related guides

Ready to fax it? Fax with LetterAgent: describe it to your AI assistant, approve the exact quoted price, and it is sent.

LetterAgent is a working name. Prices include print, postage, and our service fee. US prices in USD, Canadian prices in CAD (Canadian prices exclude applicable sales tax, added at checkout). Currently in private testing.

Need help? Ask your assistant: it can check a job's status any time. If it ever can't handle something: hello@getletteragent.com