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Send the pages as one file in the correct order, with a cover sheet first and page numbers on each page. Check the total page count before you send, because the recipient reads the fax in the order it arrives. For a very long document, split it into labelled batches so a failed batch can be resent on its own.
A fax has no table of contents and no clickable links. The recipient gets a stack of pages in the order they were sent, and a busy office may split that stack between people. If page 4 arrives before page 2, nobody can tell at a glance whether a page is missing or just out of order. Page numbers fix that. Put "Page X of Y" in a corner of every page, including attachments, so the reader can spot a gap at once.
The cover sheet does the same job for the whole document. It names the recipient, the sender, the total page count, and what the document is. A cover sheet that says "12 pages including this sheet" lets the receiving office count the stack when it lands and call you if the count is short. Without that count, a missing middle page can go unnoticed until someone acts on incomplete paperwork.
| Step | What to do | Why it helps |
|---|---|---|
| 1. Gather | Collect every page, including appendices and signature pages | Stops a last-minute page from being sent separately and lost |
| 2. Order | Put pages in reading order, cover sheet first | The recipient reads the document the way you intended |
| 3. Number | Add page numbers to every page | A gap in the numbers shows a missing page at once |
| 4. Count | Confirm the total matches the cover sheet count | Both sides can verify the full document arrived |
| 5. Send | Send as one file, or as labelled batches for long files | A failed batch can be resent without resending everything |
For a short or medium document, one send is simpler. One confirmation record covers the whole document, and the recipient files one stack. For a very long document, splitting has real advantages. A single failed page near the end of a long send can force a resend, and a long send ties up the recipient machine longer, which raises the chance of a busy signal or a paper jam at the other end. Batches also let you check the first batch arrived cleanly before you send the rest.
If you split, label each batch so it cannot be confused with a standalone document. Write "Part 1 of 3, pages 1 to 15" on the first batch cover sheet, and repeat the pattern for each part. Keep the same document title on every batch. An office that receives "Part 2" with no title may file it as a separate case, and you will spend days untangling it.
Three problems show up again and again. The first is a double feed or a skipped page when scanning paper originals: two pages stick together and only one gets scanned. Flip through the scanned file page by page before sending, and compare the scan count with the paper stack. The second is a blank page slipped in from a double-sided original, which looks like a missing page to the reader. The third is a signature page sent upside down or out of order, which can stall a whole filing while someone asks for a clean copy.
File format matters too. A PDF keeps page order fixed and prints the same way on most machines. A set of loose photos can shuffle order if the files sort by name rather than by page. If you must send photos, rename them in order before you combine them, and combine them into one file rather than sending a dozen separate images.
Keep the confirmation record and compare its page count with your cover sheet count. If the counts differ, resend the missing pages rather than the whole document, and say plainly in a short note which pages you are resending. Then follow up with the recipient office, because a confirmation record proves the machines connected and pages went through, not that the right person read them. For deadline paperwork, that follow-up call or email is part of the job, not an extra.
LetterAgent fax is available in testing for US and Canadian fax numbers. You ask your AI assistant to send the fax, get a per-fax quote with the page count verified, approve the exact total, and pay once through Stripe. Check the verified page count in that quote against your own count before you approve, since that count is what you are paying to send.
Ready to fax it? Fax with LetterAgent: describe it to your AI assistant, approve the exact quoted price, and it is sent.
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