LetterAgent
Mail physical letters by just asking your AI assistant.
Home > Guides > Mailing a letter to a radio station
Address your letter to a specific show or host at the station's studio address, which is listed on the station website or with the broadcast regulator. Station mailrooms sort listener mail by show, and request and dedication letters with a clear song, a name, and a short personal note are the ones most likely to be read on air.
Start with the station's own website, which usually lists a studio address on its contact page. If the site only offers a form, check the broadcast regulator's public records: in the US, the FCC's public database lists a mailing address for every licensed station, and in Canada, the CRTC's records do the same. Note the difference between a studio address and a transmitter site: mail goes to the studio, where the staff work, not to the transmitter tower, which is often unstaffed and in a remote spot. Large station groups sometimes route all mail for several stations to one regional office, so use the address the station itself publishes rather than an address from a directory that may be out of date.
At most stations, one person, often a receptionist or a promotions assistant, opens the mail and sorts it into piles by show. Mail addressed to a named host goes straight to that host's mailbox or desk. Mail addressed to "the station" lands in a general pile that producers skim when they have time. Music directors and program directors also get listener mail, but they mostly care about mail that concerns programming, such as complaints about a song or a show, rather than personal letters. A letter with a show name and a host name in the address line skips the general pile entirely, which is the single easiest way to improve your odds of being read.
| Address it to | Where it lands | Best for |
|---|---|---|
| A named host or show | That host's desk | Requests, dedications, fan mail |
| Program director | Programming office | Complaints or praise about shows |
| Promotions department | Promotions team | Contest entries, event ideas |
| The station, no name | General pile | Nothing urgent; expect delays |
Hosts read letters that are short, specific, and easy to say out loud. Put the song title and artist in the first lines, name the person the dedication is for, and add one sentence about why it matters: an anniversary, a long drive, a first dance. Keep the whole letter under a page if you can. Long life stories rarely make it to air because a host has seconds between songs to pick a letter and read it. If the request is for a special occasion, say the date in the letter and send it at least a week ahead, since hosts often record or plan dedication segments in advance. Mention your first name and town: hosts love a local detail, and it proves you are a real listener in their coverage area.
Contest entries by mail still exist at some stations, but read the contest rules first: many now require online entry, and a mailed entry to an online-only contest will not count. For hobbyist listeners, shortwave and AM stations still send QSL cards, which are written confirmations that you heard their broadcast. A QSL request should include the date, time, frequency, and program details of what you heard, plus a self-addressed stamped envelope if you want a reply card back. In Canada and the US, community and campus stations are often the most responsive to mail, because they run on small teams and listener contact genuinely shapes their programming.
Do not send original photos, keepsakes, or anything you need back, unless you include a stamped envelope addressed to yourself and accept that it may still not return. Do not send cash. Avoid anything bulky: a thick or lumpy envelope can be set aside for security screening, and station mailrooms, like other workplaces, are cautious about unexpected packages. If you are writing a complaint, be specific about the date, time, and show, and keep the tone firm but civil: a complaint with exact details gets forwarded to the program director, while an angry rant usually does not.
Yes, for stations in the United States or Canada. Describe the letter to your AI assistant, approve the exact quoted price, and it is printed and mailed with first-class postage. LetterAgent letters are single-sided on letter-size paper in a double-window envelope, with no inserts, so a self-addressed stamped envelope cannot be enclosed. If you need a reply, include your return address in the letter itself and ask the host to write back.
Ready to mail it? Send your letter with LetterAgent: describe it to your AI assistant, approve the exact quoted price, and it is printed and mailed.
LetterAgent is a working name. Prices include print, postage, and our service fee. US prices in USD, Canadian prices in CAD (Canadian prices exclude applicable sales tax, added at checkout). Currently in private testing.
Need help? Ask your assistant: it can check a job's status any time. If it ever can't handle something: hello@getletteragent.com