LetterAgent
Mail physical letters by just asking your AI assistant.
Home > Guides > Faxing real estate documents
Yes, title companies, lenders, and brokerages still accept many closing-related documents by fax: purchase contracts, amendments, proof of funds, and insurance binders. Confirm the right department's fax line first, because large offices run separate numbers for processing, underwriting, and closing. LetterAgent's fax is currently in testing for US and Canadian numbers.
| Document | Usually fine by fax? | Notes |
|---|---|---|
| Purchase contract and amendments | Yes | Time-sensitive offers often go by fax first; the original follows if required |
| Proof of funds / pre-approval letters | Yes | Lenders and listing agents routinely accept these by fax |
| Insurance binder naming the lender | Yes | Agents fax binders to the lender daily; confirm the lender's mortgagee clause wording first |
| Earnest money receipts | Yes | The brokerage confirms receipt separately; the fax is your filing record |
| Final closing disclosures and deeds | Sometimes, for review copies only | The recorded originals almost always require wet signatures and physical delivery |
Two reasons: habit and audit trails. Title and lending workflows were built around fax intake decades ago, and the confirmation page gives everyone a timestamped receipt that email never standardized. A closing coordinator juggling ten files can point to a fax log and show exactly when each document arrived. Electronic signature platforms have eaten into this for contracts, but anything involving a lender's back office or a title search desk still skews toward fax, especially in smaller markets.
Faxing to the wrong department. A national lender can have separate fax numbers for loan processing, underwriting conditions, payoffs, and closing: your binder sent to the payoff desk sits unread while your closing date slips. Before faxing anything, call the coordinator handling your file and ask: which department fax line should this go to, and will someone confirm receipt? Write the file or loan number on the cover sheet and on every page. A missing loan number is the most common reason real estate faxes get shelved.
Sometimes. For contracts and amendments, the faxed copy typically stands as the executed agreement, with originals exchanged at or after closing. For anything that gets recorded with a county or municipality (deeds, mortgages), expect the wet-ink original to be required: faxed copies serve for review and approval, not for recording. Your title company will tell you exactly which documents need originals; when in doubt, fax first to keep the timeline, then send the original by courier or in person.
When you buy homeowners insurance for a purchase, your lender requires proof that the policy names them as mortgagee before funding. Insurance agents fax this binder to the lender's closing department as a daily routine. The detail that trips people up: the binder must name the lender exactly as the lender specifies, including any loan number. Get the mortgagee clause wording from your lender in writing, pass it to your agent, and ask the agent to confirm the fax went through. A rejected binder on closing day is an avoidable disaster.
Ready to fax it? Fax with LetterAgent: describe it to your AI assistant, approve the exact quoted price, and it is sent.
LetterAgent is a working name. Prices include print, postage, and our service fee. US prices in USD, Canadian prices in CAD (Canadian prices exclude applicable sales tax, added at checkout). Currently in private testing.
Need help? Ask your assistant: it can check a job's status any time. If it ever can't handle something: hello@getletteragent.com