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Home > Guides > Faxing pet vaccination records
Yes. Fax is still the normal way vet clinics exchange records, so faxing your pet's vaccination history to a new vet or boarding kennel is completely ordinary. What kennels actually need is the rabies certificate specifically, signed by a vet. Call ahead for the fax number, ask whether they also want Bordetella and DHPP records, and keep a copy for yourself.
| Who you are faxing to | What to ask before sending |
|---|---|
| A new vet clinic | Whether they prefer records faxed directly from your old clinic (many do, for a complete file) and whether a signed owner consent is needed first. |
| A boarding kennel | Exactly which vaccines they require and how far in advance they must have been given. Requirements differ between kennels. |
| A groomer or daycare | Usually rabies only, but some ask for the full record. A single rabies certificate page is often enough. |
| US/Canada border travel | Rabies vaccination proof is required to cross. A vet-signed rabies certificate is the standard document. |
Veterinary practices exchange records by fax the same way medical offices do: it is a point-to-point transmission that lands in the recipient's office as a document they can file, with no portal login and no incompatible file format. When you switch vets, the old clinic will often fax the complete file directly to the new clinic. That direct transfer is sometimes preferred over a copy you hand-carry, because it arrives as the clinic's own record rather than an owner-provided printout.
Your pet's records are yours to share. You do not need anyone's permission to fax a copy of a rabies certificate you already hold. The permission question comes up the other way: if you want your OLD vet to release records to a new vet or kennel, most clinics ask you to sign a short authorization form first, and many will fax the file the same day once you do. Calling both ends ahead of time avoids the classic boarding-day scramble.
Send the rabies certificate plus whatever the recipient asked for, with a cover sheet that states your name, your pet's name and species/breed, your phone number, and which clinic or kennel the records are for. Keep the pages in order and legible: faded thermal-printer receipts from years ago often scan badly, so darken the copy or rewrite the key dates if the original is hard to read. Keep your own copy of everything you send.
This usually means one of three things: the rabies certificate is missing the vet's signature, a required vaccine was given too recently (many kennels want shots administered a minimum number of days before boarding so immunity has time to build), or they want records sent directly from your vet rather than from you. Ask which one it is before assuming you need a new round of shots.
LetterAgent's fax service is in testing with US and Canadian fax numbers only, and no inbound faxes. If your vet or kennel has a US or Canadian fax number, a records fax is a natural fit for it. Because fax is still in testing, do not rely on it for a same-day boarding deadline; send well ahead of your trip.
Ready to fax it? Fax with LetterAgent: describe it to your AI assistant, approve the exact quoted price, and it is sent.
LetterAgent is a working name. Prices include print, postage, and our service fee. US prices in USD, Canadian prices in CAD (Canadian prices exclude applicable sales tax, added at checkout). Currently in private testing.
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