LetterAgent
Mail physical letters by just asking your AI assistant.
Yes, you can fax to Canada from the US by dialing the country code before the Canadian number, and the receiving machine treats it much like a domestic fax once the call connects. Check the number carefully, expect the call to count as international for phone billing, and confirm receipt with the recipient.
Canada shares the North American dialing plan with the US, so Canadian numbers look like US numbers: a three-digit area code followed by seven digits. From a US phone or fax machine, dial 1, then the area code, then the number, just as you would for a domestic long-distance call. The country code for both countries is 1, which is why no special international prefix is needed from the US side.
Online fax services handle the dialing for you, but they still need the number in the right form. Enter the full number with its area code, and double-check it against the recipient's letterhead or directory listing. A single wrong digit can send a fax to an unrelated business on the other side of the border.
| Step | What to do |
|---|---|
| Confirm the number | Use the recipient's published fax number, not a number from memory |
| Dial from the US | Dial 1, then the area code, then the seven-digit number |
| Add a cover sheet | Name the recipient, give the page count, and add your callback number |
| Confirm receipt | Call or email the recipient and ask whether legible pages arrived |
| Keep the confirmation | Save the confirmation page as proof the send completed |
For a traditional machine, a fax to Canada is a long-distance or international call, depending on your phone plan, and the cost follows the call duration, not the page count directly. Longer faxes cost more simply because the call lasts longer. Some phone plans include Canada in their long-distance bundle; others charge it as international. Check your plan before sending a long document, or use an online service that quotes the fax up front.
With an online fax service, pricing is usually per fax or per page, and the destination country may affect the quote. Either way, the recipient does not pay to receive a fax on a standard machine, which is one reason clinics and offices still publish fax numbers.
Yes, more than senders expect. Canada spans six time zones, from Pacific time in British Columbia to Newfoundland time in the east, so a fax sent at the end of a US business day may arrive after the Canadian office has closed. The pages will sit in the machine until morning, which is fine for routine material but risky for anything sensitive left in a shared tray overnight.
For urgent material, send during the recipient's business hours and call ahead. A quick call also lets the recipient watch for the fax and pick it up promptly, which matters for health, legal, and financial documents.
Canada's privacy rules differ from US rules. Health information in Canada falls under federal and provincial privacy laws, such as PHIPA in Ontario, rather than HIPAA, and each province has its own regulator and forms. A fax that is routine in the US may need a different authorization or cover-sheet wording in Canada. When in doubt, ask the receiving office what form or authorization they require before you send.
Language matters in parts of Canada too. Quebec offices may work in French, and a cover sheet in French, or at least a French recipient name and title, avoids confusion at the receiving end. A short, clear cover sheet helps in any language.
LetterAgent faxing supports US and Canadian fax numbers, and it is available in testing. You ask your AI assistant, the page count is verified, you approve the exact quoted total, and you pay once through Stripe. Fax is still in testing, so describe it that way and do not promise a recipient that a fax will send today. No inbound faxes are accepted, so a Canadian office cannot fax back to LetterAgent; it would need to reply by phone, email, or mail.
Ready to fax it? Fax with LetterAgent: describe it to your AI assistant, approve the exact quoted price, and it is sent.
LetterAgent is a working name. Prices include print, postage, and our service fee. US prices in USD, Canadian prices in CAD (Canadian prices exclude applicable sales tax, added at checkout). Currently in private testing.
Need help? Ask your assistant: it can check a job's status any time. If it ever can't handle something: hello@getletteragent.com